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Food Safety & Hygiene Records

See completed temperature, cleaning, and food safety checks, with completion status and filters.

Switching Between Businesses & Adding a New One

Use the business switcher to move between businesses you belong to, and add a new business with its own billing.

Preparing for an EHO / Inspection Visit

Use the EHO Visit Dashboard to show an inspector everything they ask for from one read-only screen.

Routines and Checklists

Build recurring checklists with rich field types, schedule them flexibly, assign them, and change them later.

Inviting and Managing Team Members

Invite staff, choose roles, organise people into groups, and understand what each role can do.

Setting Up Regions

Group your locations into regions for cleaner multi-site management on enterprise accounts.

Knowledge Hub and Ask Paddy

Build a searchable knowledge base, and use Ask Paddy to answer questions from it and to set work up for you.

Logging In and Troubleshooting Access

Completing Tasks & Checklists on Mobile

Find your tasks, filter by day or status, work through the items, and catch up on anything missed.

Equipment Management

Track equipment, schedule servicing and PAT testing, attach manuals, and link items to your HACCP controls.

Managing Contractors

Set credential requirements, invite contractors, review their documents, and control access with events.

PAT Testing

Store PAT certificates against your equipment, track retest dates, and schedule testing visits.

Regional & Unit Settings

Choose temperature units and date format, and understand how your country changes the app.

Publishing a rota, and what the notice counter means

What staff see when you publish, and why Paddl records how much notice each change gave.

Weather or tide data looks wrong or missing

What to check when the check-in panel has no weather, wind or tide.

Equipment is missing or not raising service alerts

A fridge that will not appear when logging temperatures, or a service reminder that never arrives, usually comes down to its status.

Staff are not getting push notifications

If reminders and alerts are not reaching a phone, the cause is usually the device, the notification settings, or the type of task.

A document is not showing for staff to sign

When a policy or document does not reach the people who need to sign it, check whether it is archived, who it is assigned to, and where they are.

A temperature log or report is missing

If a reading or report you expected is not in the records, check where and how it was logged before assuming it was lost.

I hit a limit or got a payment prompt

Being stopped from adding a location, a user, or a file usually means you have reached what your current plan includes.

My automation did not fire

Work through the usual reasons a rule did not run or create its task.

Submitting Handover & End-of-Shift Reports

Raise handover notes at the end of a shift, see how the next shift picks them up at check-in, and where managers review them.

The check-in panel is not showing

Steps to take when staff check in but see no weather or tide panel.

Checking In to Your Location

Check in to your venue so the right tasks appear, switch location, and check out at the end of your shift.

An alert is not being raised

When you expect Paddl to flag something and it does not, check whether the alert was already handled or whether the thing it watches is switched off.

Your Compliance & Profile in the App

See your own training, documents, certificates, and compliance score, and change your app settings.

Team & Compliance Oversight (Manager)

See each staff member's compliance, drill into the detail, track visitors on site, and check section status.

A routine is showing up twice

A duplicated routine almost always means it has been assigned in two overlapping ways to the same person.

Logging Temperature Checks

Log fridge, freezer, cooking, and hot-holding temperatures, with the safe ranges and what to do when a reading is out.

Clocking in from a shift

Starting a shift from your rota, what the location check does, and what happens with no signal.

The App for Contractors

How contractors sign in, keep credentials current, sign documents, see their events, and track their hours.

Manager Mode on the Mobile App

Switch into manager mode for an overview of your team, compliance, sign-offs, and quick reporting.

How Paddl Pricing Works

Understand per-location pricing, what every location includes, and how extra users and storage are charged.

React when a temperature is logged out of range

Automatically create a corrective task and alert managers the moment a fridge or freezer is logged out of safe range.

Setting Up Your Business Profile & Locations

Configure business details, add each venue, and set opening hours, timezones, and monitoring thresholds.

Show weather, wind and tide at check-in

Give staff live conditions for their location the moment they check in.

A routine is not showing up in the app

Work through the most likely reasons a routine is missing from a staff member's app, starting with the one that catches people out most.

Approving hours and timesheets

How Paddl works out what was worked, what the flags mean, and how to correct a line.

Staff Training & Compliance

Assign training modules, run assessments and certificates, manage renewals, and read the compliance matrix.

Apply a rule to specific locations

Run a rule everywhere or only at the sites it suits.

Create your first automation

Use a starter template to set up a working rule in a couple of minutes.

A routine is not generating any tasks at all

When a routine creates no tasks for anyone, the cause is usually the routine setup itself rather than who can see it.

Protection

Monitoring Customer Reviews

Bring your reviews into Paddl, read the AI sentiment and themes, catch compliance flags, and see who was on shift.

Recording tips and how they were shared

Enter a tip pot per period, share it over approved hours, and keep the record the law now asks for.

The Calendar (Month View)

See tasks, equipment servicing, maintenance, and appointments on one calendar, and subscribe to it.

The rota and closed sites

What happens to shifts and alerts when a site is shut for a refurbishment or a holiday.

Send staff a task when the forecast matches

Create a task automatically when the day is forecast sunny, hot or wet.

Recording Deliveries & Traceability

Record deliveries with temperatures and batch detail so you can trace stock and act fast on a recall.

Getting Started with Paddl

Set up your account, configure your business, invite your team, and get your first checks running.

Protection

Customer Complaints

Log complaints, categorise them, link a corrective action, and track resolution so patterns surface early.

Location Monitoring: Noise, Capacity & Refusals

Record sound readings, capacity, and refusals, which matter most for pubs, bars, nightclubs, and late venues.

Managing Visitors

Log visitors quickly or send a self sign-in link, capture badge details, and keep an on-site record.

COSHH Management

Keep a digital COSHH register with safety data sheets, hazard info, PPE, and first aid for every chemical.

Protection

Legal Guidance

Triage a tricky situation, link the report it relates to, see your insurance options, and export an evidence pack.

Generating an Audit Pack

Pull all your compliance documents into one downloadable ZIP, ready to hand to an EHO or inspector.

Generating & Signing Off Your SFBB Pack

Generate a Safer Food Better Business pack, assign it, sign off, and stay current with regulatory updates.

Creating, Editing & Exporting HACCP Plans

Generate a HACCP plan with AI from your menu, allergens and COSHH, review and update it with AI, manage CCPs, run reviews and sign-off, and export to PDF.

Managing Your Subscription

Add locations, users, and storage, change your plan, update payment, and cancel. For account owners.