What a fire log book is
The Regulatory Reform (Fire Safety) Order 2005 expects the responsible person to test and maintain the fire precautions and to keep a record of doing so. A fire officer asks for that record first, and it is the fire log book. It holds:
Weekly fire alarm test, from a different call point each week, noting that the alarm sounded throughout and the panel was reset
Monthly emergency lighting test, a short function test of every fitting, with faults noted
Monthly extinguisher check: in place, unobstructed, pressure in the green, service tags in date
Fire door and escape route checks: doors close and seal, routes clear, exit signs lit
Fire drills, with the date, how long the evacuation took and anything learned
Faults found and what was done about them
How Paddl keeps it
Paddl keeps the log book as the Fire log book routine category. Each completion of a routine in that category is one line of the book: who did it, when, what they ticked and any note or photo. You see them on the Fire log book chip of Fire & Safety, the fire Records page. Every venue is expected to keep one, so a venue with no routine in the category shows a missing row there with Set up the routine and, for owners, Doesn't apply to us, until you set one up or record that it does not apply.
Setting it up from the PPM library
The quickest route is the planned maintenance library. Its fire items, the weekly alarm test, the monthly emergency lighting test and the fire door check, deploy as routines in the Fire log book category for each venue you choose, with the schedule already set. The annual items (alarm service, extinguisher service, emergency lighting service) deploy as contractor appointments instead, and the certificate each visit produces is filed under Documents.
Fire checks deployed from the library before October 2026 sat under Maintenance. They move into the Fire log book with their history; you do not need to set them up again. Routines you created yourself can be moved by editing the routine and changing its category.
In the audit pack and on the EHO page
The fire log book exports as its own section of the Audit Pack, so you can hand a fire officer the book for a date range without the kitchen records around it. The EHO visit page has a Fire log book card showing the last 30 days: completed, missed and the last test.
Drills: record a drill as a completion of a drill routine in the same category, or add it as a note on the alarm test for that week. Either way it sits in the book where an officer expects it.