Products from head office
A product in the group food library is something your kitchens buy in, such as a brioche bun. Head office keeps its allergens, its ingredients list and the supplier's spec sheet. Each business that uses it holds its own linked copy, which arrives on its own or inside a group dish.
The spec sheet
When head office reads a product from a supplier's spec sheet, the sheet is kept with the product. It is filed in Documents under Supplier specifications.
Your business gets its own copy of the sheet, in your Documents. The product shows Spec from head office with the date, and Open takes you to it
When head office reads a newer sheet and publishes the update, the product points at the new one. The old sheet stays in your Documents, so you can show an inspector what you were working from before
A sheet you read yourself, for one of your own products, shows as Spec sheet with its date
While head office looks after a product's ingredients list, a sheet you upload for it is still filed in your Documents, but the product keeps head office's
The supplier
Your supplier list stays your own. When a product arrives, Paddl looks for a supplier of exactly the same name at your business and uses it. It never guesses from a similar name.
If you have no supplier of that name, Paddl adds it for you, not yet approved. Your supplier list shows it as Added from the organisation, with approve it. Open the supplier, check them as you would any new supplier, and set the date you approved them. The note that head office added them stays on the supplier, as a record.
A supplier head office added counts as not approved, like any other, until you approve it. See Supplier approval.
What head office looks after
A product's allergens and its ingredients list start locked. You can add an allergen for your kitchen, but not remove one head office set. The name, supplier and product code are open. See Group recipes and prep.