Document Signing

Paddl supports digital signatures for various compliance documents. Staff can sign documents from the mobile app, creating a secure audit trail.

Types of Signatures

You can request signatures for:

• Documents - Training materials, policies, procedures

• SFBB Packs - Safer Food Better Business pack acknowledgment

• Risk Assessments - Staff confirmation they've read and understood risks

• HACCP Plans - Acknowledgment of food safety procedures

• Knowledge Articles - Confirmation of reading important information

Requesting Signatures (Admin Panel)

To request signatures from your team:

1. Open the document, SFBB pack, or risk assessment

2. Click "Request Signatures"

3. Select the team members who need to sign

4. Optionally set a deadline

5. Click "Send Request"

Team members will receive a notification and the item will appear in their "To Sign" list on the mobile app.

Signing on Mobile

Staff can sign documents from the mobile app:

1. Open the Profile tab

2. Tap on the pending signature item (or go to Documents → To Sign)

3. Review the document content

4. Tap "Sign Document"

5. Draw your signature or use the typed signature option

6. Confirm to complete the signing

Tracking Signature Status

From the admin panel, you can see who has signed and who is still pending:

• Green checkmark - Signed

• Orange clock - Pending signature

• Red X - Declined (rare, for optional documents)

Use the "Signature Status" filter to find documents with outstanding signatures.

Signature Records

All signatures are timestamped and stored securely. The signature record includes:

• Signer's name and user ID

• Date and time of signature

• IP address and device information

• The exact version of the document that was signed

This creates a complete audit trail for compliance inspections.