Takings, the forecast and labour cost are the three most sensitive numbers in the business, and they have their own permissions rather than following the ordinary manager role. Everything here is set by the owner and enforced by the server, so a manager cannot grant it to themselves.
The settings
Setting | Where | Default |
|---|---|---|
Let managers see sales figures and forecasts | Settings > Sales | Off |
Let managers enter daily takings | Settings > Sales | On |
Target labour cost, % of sales | Settings > Sales | Blank, so 30% is used |
Let managers see labour cost | Settings > Labour cost | Off |
Employer on-costs | Settings > Labour cost | Blank, so figures are gross wages |
What "see sales" shows a manager
The takings history and the forecast for the sites they manage, the expected figure in the rota header, and sales answers from Ask Paddy. It does not show them labour cost, and it does not show them other sites.
What "enter takings" allows
Entering tonight's figure at close. It is on by default because that is a closing job. A manager who can enter but not see sales sees only what they typed, not the history. Turn it off if takings should only ever come from the till or from the owner.
What "see labour cost" exposes
The cost report, the cost figures on the rota and the forecast, and a per-person breakdown of hours and pay. That breakdown is enough for a manager to work out what each of their colleagues earns per hour, which is why it is off until you turn it on and why the setting says so plainly.
What staff see
None of it. Staff see their own shifts and their own hours. The demand band under the rota shows no money, only shading, and is visible to anyone who can edit the rota.
What owners always see
Everything above, for every site. The owner is also the only person who can connect or disconnect a till, for the same reason: a till gives access to every site's takings.
Ask Paddy checks before it answers. A sales question from somebody who could not open the page gets "You do not have permission to see sales figures", not a number. See Reading the sales forecast and The labour cost report.